HALVO Holdings Co., Ltd. and its subsidiaries (Green & Water Corp., HALVO TRI Co., Ltd. and Reclis Co., Ltd. hereinafter collectively referred to as the “Company and its subsidiaries”) have established the following policy regarding the handling of personal information. (hereinafter collectively referred to as the “The Group”) has established the following policy regarding the handling of personal information, and will publicly announce and comply with this policy.
1. Acquisition of personal information
The Group will acquire personal information by legal and fair means only to the extent necessary to achieve the purpose of use, after specifying the purpose of use as much as possible.
When acquiring personal information, the Group will, except in cases permitted as exceptions by law, clearly indicate or publicly announce the purpose of use to the person in advance, or notify or publicly announce the purpose of use to the person promptly after acquisition.
2. Purpose of use of personal information
The Group will use personal information only to the extent necessary to achieve the purposes of use described in the preceding paragraph.
Any change in the purpose of use shall be made within the scope reasonably deemed to be relevant to the purpose of use before the change, and in the event that the purpose of use is changed, the Group shall notify the person concerned of the purpose of use after the change or make a public announcement.
The Group will use the personal information it has acquired for the following purposes
(1) Personal information about customers
① Provision of catalogs, invitations, materials, and other information related to products and services
② Responding to customer inquiries, consultations, complaints, repairs, and support
③ Development of products and improvement of other services
④ Appropriate and smooth operations with customers
⑵ Personal information about our business partners
① Various communications necessary for business
② Appropriate and smooth business execution with suppliers
⑶ Personal Information of Shareholders
① Exercise of rights under the Companies Act
② Management of shareholder registry, preparation of records in accordance with various laws and regulations, etc.
⑷ Personal information concerning applicants for employment and retirees
① Providing information and contacting applicants for employment
② Providing information and communication to retirees
⑸ Personal information regarding directors, officers and employees
① Message of business
② Payment of remuneration, salaries, etc.
③ Human resources, labor relations, health data management, etc.
3. Disclosure and provision of personal information
The Group will not disclose or provide personal information to third parties without the consent of the individual, except as permitted by law.
The following cases do not constitute disclosure or provision to a third party.
(1) When personal information is provided due to the outsourcing of all or part of the operations related to the handling of personal information to the extent necessary to achieve the Purposes of Use
(2) When personal information is provided in connection with the succession of business due to merger or other reasons
(3) When personal information is shared with a specific party
4. Joint use
The Group may share the personal information it has acquired with companies within the Group.
(1) Items of personal information to be shared
Items necessary to achieve the purpose of use, such as address, name, telephone number, e-mail, company name, affiliation, and other contact information
(2) Scope of joint use of personal information
HALVO Holdings Co., Ltd.
(3) Party responsible for management
HALVO Holdings Co., Ltd.
5.Management of personal information
The Group will endeavor to keep personal information accurate and up-to-date.
In order to prevent loss, damage, falsification, leakage, etc. of personal information, our group will take necessary and appropriate security control measures, including appropriate information security measures against unauthorized access, computer viruses, etc.
The Group shall exercise necessary and appropriate supervision over its employees and contractors who handle personal information to ensure the safe management of personal information.
6. request for disclosure of personal information
Requests for notification of purpose of use, disclosure, correction, addition, or deletion of content, suspension of use, elimination, or suspension of provision to a third party of retained personal data shall be made in accordance with the procedures prescribed by the Company. We will respond to such requests in accordance with the law after confirming that the request is made by the person in question. For specific procedures, please contact our inquiry desk.
7. Contact for complaints and consultations
If you have any complaints or concerns about our handling of personal information, please contact us at the Inquiry Desk.
Please understand that we do not accept any requests made in person at our office.
Contact for inquiries :
Mailing address: 1-2-10 Nihonbashi Horidome-cho, Chuo-ku, Tokyo 103-0012, Japan
Managing department, HALVO Holdings Co., Ltd.
8. Compliance with laws and regulations concerning personal information
With respect to the handling of personal information, The group complies with the Personal Information Protection Law, other related laws and regulations, guidelines and other norms set forth by the government.
9.The name of the authorized personal information protection organization to which the Company belongs and the contact information for complaints
The Group does not belong to any authorized personal information protection organization.
The handling of customers’ personal information on external e-commerce platforms and marketplaces in which the Group operates stores is subject to the privacy policies of the operating companies.
Established January 24, 2022
Revised June 1, 2022